EVENT PLANNER

Event planners design, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are responsible for participants' accommodations and transportation, facilities, catering, signage, displays, translation, audio-visual equipment, printing and security. They also establish and monitor budgets to support these ventures. Event planners should be well organized and skilled in coordinating event logistics. They must have excellent presentation skills as they have to clearly communicate information effectively and persuasively. Knowledge of media relations and marketing is important when promoting events.

Event Planner Job Description
Event planners arrange the availability of audio-visual equipment, transportation, displays, and other event needs. They also confer with staff at a chosen event site in order to coordinate details. In addition, event planners consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions. Event planners also coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security. Direct administrative details such as financial operations, dissemination of promotional materials, and respond to inquiries are all part of their job description as well as evaluate and select providers of services according to customer requirements and hire, train, and supervise volunteers and support staff required for events. The event planner has a varied job. Some of the other jobs they do can include: inspect event facilities in order to ensure that they conform to customer requirements, meet with sponsors and organizing committees in order to plan scope and format of events, to establish and monitor budgets, and to review administrative procedures and event progress and monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise. These people may also negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.